To create a ceremony which is totally personalised and unique, I need to collect personal and sometimes sensitive information from my clients.
This can include family histories and personal stories, together with, names, addresses and contact details for my clients. The legal basis (under the EU’s General Data Protection Regulation, to be enacted by the 2018 Data Protection Bill now going through Parliament) under which I hold this personal data is my clients have given consent to the processing of their personal data for the purposes of creating and conducting a personalised ceremony. The normal system in place is that I will collect contact details via our booking form that is completed by my clients. I also collect more detailed personal information as part of the script meeting once clients have booked with me and this is necessary for me to provide a script and ceremony with a high degree of personalisation. When clients sign the booking form, they are consenting for me to process their personal information, subject to the restrictions below.
- If I should wish to do any data processing beyond what is necessary to provide your script and ceremony, I will seek your specific consent. I will not share your personal data with anyone without asking your permission first.
- When I send out information, I will ensure that your personal data is protected and not shared.
- You can ask for a copy of the personal data I hold on you, which I will provide within 30 days.
- Once your ceremony has been conducted, I will destroy all the personal data I collected from you at your script meeting. All paper copies will be shredded.
- I will retain your name and email address on my mailing list unless you contact me and ask for it to be removed.
- You have the right to ‘be forgotten’ but if you ask me to delete your contact details you will no longer receive any communications from me.
- If your email address or other items of personal data that you know I hold should change, or is incorrect, please let me know so that I can correct it. I hold your data electronically, password protected, on a secure web- based server. You do have the right to complain to the Information Commissioner’s Office and further information on how to do this can be found on their website: https://ico.org.uk/ Should you have any queries regarding any of the above please contact me.